What steps do you have to take if you want to cancel your wedding band?
So for one reason or another, you need to cancel your wedding band. What steps do you have to take? Well, time is of the essence so contact your wedding band or their representatives and let them know asap. Hopefully, it will be as simple as that but sometimes you may need to pay part or all of the final fee due to the band so check your contract as soon as possible too.
Read on for all the help you need to cancel your live wedding band
In most instances, just like when cancelling a whole wedding there is some fallout and cancelling your live wedding band is no different. Today I will take you through all the different scenarios you may encounter and what you can do to protect yourself, your wedding band and make sure everything concludes amicably.
Check where you stand legally
The first 48 hours after booking a wedding band are usually crucial if you realise you need to cancel the booking and want to avoid penalty fees. That’s why the first thing we suggest you do is to check the contract with your band.
Check your rights and obligations as a bride and groom
When reading over your booking contract, it should give a good indication of where you stand and how and when you need to sort the cancellation. Below you can see what our contracts stipulate. Below is the industry standard so is a very good example of what to expect. You can always chat with us if you want any more clarification.
5.1 The Client shall have the right to terminate this Contract only in the case of a Force Majeure Event (as defined by clause 18) provided that the Client informs the Agent as soon as reasonably practicable on becoming aware of the Force Majeure Event.
5.2 The Agent shall notify the Artist of the cancellation as soon as reasonably practicable after being informed by the Client.
5.3 If the Client does not cancel the Contract in accordance with clause 5.1 or for any reason other than a Force Majeure Event the Client shall be liable to pay a cancellation fee, in addition to the loss of the Deposit, calculated as follows:
CANCELLATION PERIOD CANCELLATION FEE
Less than 48 hours after Confirmation nil
Up to 90 days before Event 50% of Balance
Up to 61 days before Event 75% of Balance
60 days before Event 100% of Balance
5.3.2 Where the Artist has secured an alternative booking, the Fee from which the cancellation fee is calculated shall be reduced by the amount of the fee (being in respect of the performance only) from the new booking.
Cancel sooner rather than later!
We know life isn’t always this simple but unless you can prove a Force Majeure Event, the time at which you cancel is really important if you want to avoid losing your deposit and paying part or all of the balance due to the wedding band. The contact details above explain as much so if you stick to the 48-hour rule you will be fine.
Wedding Band cancellation with Seventh Second
We can’t confirm this is the same for all wedding bands and wedding entertainment agencies out there but clause 5.3.2 is something we always try very hard to implement if we have a couple cancelling a booking.
Usually, we manage to find alternate shows for our wedding bands so couples like you don’t have to pay any of the remaining balance. We know that most of the time couples are cancelling because of unfortunate circumstances so we don’t want to add insult to injury if we can help it!
We’d suggest you try and help your wedding band book another gig in any way you can so you can help them and help yourself.
Riveting wedding terms and conditions and FAQ’s
If for some reason you don’t have a contract with a wedding band or can’t find it, go and check theirs or their representatives T&C and FAQ sections. Here you should be able to find all the advice you need. You are then ready for the next step…
Talk to your wedding band and their representatives
Once clued up with your rights and position, its time to talk to your wedding band and/or their representatives. If they do have representation, we’d suggest you start with them and hopefully, you can quickly and easily sort the situation. Again, time is of the essence for all parties involved so don’t delay!
What do I do if there’s no legal information available?
If you are in this situation, we really wish we could have shown you our blog post on wedding bands to avoid in 2020 because it sounds like you might have booked a band that should have been avoided. If you don’t have a contract with the wedding band and/or they have no professional representation and offer no information on cancellation procedures you really only have two options.
Talk it out with your live wedding band
Hopefully, you can simply talk out the situation with your wedding band and come to a resolution that works for all of you. Good luck!
Check your rights as a consumer
If you are struggling to see eye to eye with your wedding band you may have to check your consumer rights. Hopefully, it won’t come to this but small claims court could be the only way to go if the band owes you money or they choose to take things further.
This Gov.uk link is a good place to start your consumer rights search.
Which also wrote a great post on what to do if you need to cancel any other part of your wedding.
One of the best solutions when cancelling your live wedding band
One of the best ways to cancel your wedding band if you are past the 48-hour curfew is to not cancel them! Can you possibly book them for a later date? If you can we strongly advise it as it will save you a lot of money. We’d say that at least 60% of the couples that cancel wedding bands with us manage to rebook them for a later date. It saves a lot of hassle and money.
Help! I still need a wedding band
Maybe you are cancelling your current wedding band because you’ve seen and booked a better or more suitable one. In that case, try and stick to the 48-hour rule we’ve already mentioned. However, if you cancelled for reasons out of your control and later down the line suddenly find yourself in need of a last minute wedding band there is help for you.
Last minute wedding musicians
You can always talk to us and we can source you a great wedding band like Night and Day above but if time is of the essence, our last minute musicians page is the place to go. Bands here are primed and ready to deliver wedding party fun at a moments notice. They won’t let you down and you can get that wedding firmly back on track.
Hopefully, this has helped you today. Cancelling a wedding band isn’t always an easy or pleasant situation to be in but I hope this information has helped. Good luck!
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Matt and the Seventh Second Team